ADMIN & HR, COORDINATION & LIAISON manager WITH STRONG SECRETARIAL BACKGROUND Strong credentials in delivering spirited performances in discharging multitasking responsibility.
OBJECTIVES :-
Seeking an assignment as Admin., Coordination, Liaison, secretarial functions, etc. of a progressive business organization or NGO.
PROFILE :-
Professionally matured Administration, Coordination, Liaison & HR Manager with chronicled success of 31 years in providing overall and logistic supports and secretarial assistance to top management including in renowned organizations in India and abroad.
Excellent analytical administration, coordination and leadership skills. Superior verbal and written communication
Oversaw functions of management, informed and encouraged attendance of all staff members in a timely manner, coordinated with different internal functions to ensure smooth functions.
Displayed professional brilliance in organizing and facilitating office functioning by providing logistics and managerial support in arranging meetings, taking notes, generating minutes and setting up coordination for action taken reports.
Proven competencies in contributing administrative support in terms, house keeping, concluding annual maintenance contracts, liaising with Government agencies, and secretarial functions.
Strong record of delivering outstanding performances throughout the career span.
Independently looked after Factory administration, coordination with various HODs and CMD, chalked out suitable remedies for problem areas and issues, etc.
Posting advertisements for new employees in newspapers, on the internet or in trade specific magazines. Contacting employment services or even executive recruiters for very specialized postings.
Ensuring all record keeping with regards to workman's compensation, health and medical insurance, and other state and government regulations is completed as required.
Overseeing the human resources department staff and handling all issues involving employee complaints or questions that cannot be answered by other staff.
Managing office or agency health, safety and mental health and well-being issues.
Working with employers and employees in trainingand in-service presentations as required.
Framing necessary HR Policy as per requirements of management.
Preparation of Offer letters and Appointments .
Hiring, supervising, training, monitoring and firing of staff.
Making job responsibilities for employees
Oversea Key Performance Area and Appraisals
Key Strength Areas
Overall work performance, Office Administration, MIS Reports ,House Keeping ,Travel Arrangements, HR & Personnel Management, Independent Correspondence, Liaison, Cross Functional Coordination, Providing specialized support to other department and Managers, Planning, organizing, providing leadership and controlling administrative functions, Managing many field of work which employees carry out ensuring that human and material resources are correctly utilized, controlling customer care services, dispatch and marketing department .
EXPERIENCE
Manager - Admn. & Coordination from October 2009 to April 2012 with M/s. Pagan Paints & Chemicals Ltd, New delhi
responsible for the overall work performance of the company, management of office environment, gathering, adapting, storing and distributing information within the company.
Using information systems, providing specialized support to other departments and managers.
Providing document and telecommunication management
Planning, organizing, providing leadership and controlling all administrative functions, managing quality and cost control, rendering a service to other functions within the organization.
Providing training and development for own staff, managing the many fields of work which the employees carry out, ensuring that human and material resources are correctly utilized.
Meeting with other members of management and planning for the future.
Follow up on routine function, share information among the relevant sections and individual in a timely manner and to ensure that assigned task are completed within an agreed timeframe.
Oversee function of management, inform and encourage attendance of all staff members in a timely manner, maintain a calendar of group meetings and events, Coordinate with different internal functions to ensure smooth operations.
Monitoring and controlling Dispatch Section, Customer care services and marketing members.
Timely visits to factory to ensure bottleneck free function.
Posting advertisements for new employees in newspapers, on the internet or in trade specific magazines. Contacting employment services or even executive recruiters for very specialized postings.
Overseeing the human resources department staff and handling all issues involving employee complaints or questions that cannot be answered by other staff.
Managing office or agency health, safety and mental health and well-being issues.
Working with employers and employees in training and· in-service presentations as required.
Framing necessary HR Policy as per requirements of management.
Preparation of Offer letters and Appointments .
Hiring, supervising, training, monitoring and firing of staff.
Making Job responsibilities for employees
Oversea Key Performance Area and Appraisals
Sr. Executive - Corporate Affairs from August 2007 to October 2009 with Financial Technologies India Ltd (A Global leader in software products)
Responsible for work performance of the Corporate Affairs office, followed up on routine functions, shared information among relevant sections and individual in a timely manner.
Providing assistance to senior level management to facilitate office functioning.
Performing secretarial functions in terms of preparing agenda for the meeting, providing logistics support, drawing minutes of meeting and generating error free letters.
Preparation of heavy calendar management.
Coordinating with different departments and branches of the Company.
Liaise diplomatically with different Ministries, GoI, Apex bodies of Industries/Institutions.
Compiling and consolidating data and putting it up to the controlling officer in presentable form.
Contributing overall administrative support for smooth office operations. Drawing up requirements of stationery and other office inputs and arranging procurement thereof on most competitive terms.
Concluding annual maintenance contracts for various office equipments / installations and ensuring due performance as per agreed terms.
Maintaining office set up in presentable and hygienic condition exercising control over house keeping staff.
Prioritize multiple projects simultaneously , and follow through on issues in a timely manner.
Updating and chasing delegated tasks to ensure progress to deadlines
Taking initiative in Director's absence
Arranging "callbacks" to protect boss's time and providing back-up materials for callbacks
Sending greetings and pleasantries to Political Laders and Dignitaries
Making travel & accommodation arrangements for executives traveling for official purposes
Dy. secretary with Alkali Manufacturers' Association of India,(All India Apex Body) Delhi from June 2000 October 2007
Effectively managed secretarial functions, screening mails, scheduling appointments, arranging meetings etc - and provided timely inputs to the controlling officer to facilitate his work performance.
Maintained up-to-date data relating to member companies and Government Authorities.
Periodically monitored various cases and proceedings filed with Anti-dumping authorities and MRTP. Prepared monthly news bulletin and Annual Report for circulation to members.
Prepared Agenda& Minutes of various Meetings and Conferences/Workshops organized by the Association and coordinated for follow up actions.
Efficiently streamlined coordination with CEOs of various member units and Government Officials. On various key issues.
Coordinated and directed office services, such as records and budget preparation, personnel management and housekeeping in order to aid Executives
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors
Manage and maintained follow up action on Minutes..
Preparations of various representations to different Ministries/Authorities, Apex bodies. Preparation and submission of various Presentations before various Commccitties/Authorities
Supervise and train other supporting staff
.Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Administrative Officer withTurath engineering Consultants(MNC) Saudi Arabia from 1982 to Sept 1991
Efficiently performed administrative functions to ensure bottleneck free office functioning
Maintained regular coordination with various project sites / overseas clients and provided needed assistance in visa processing and personnel management.
Complied requirements of various office inputs, stationery, etc and arranged procurement thereof as In-charge of procurement
Purchased various publications as per requirement and set up independently a Library for the Office and meticulously maintained and managed Library.
Received and consolidated various site reports, facilitated inter personnel communication, handled correspondence independently, maintained comprehensive & secure filing system and systematically handled / filtered calls as required.
Supervised supporting staff and ensured all office Policies and Procedures are being implemented
Attended meetings, commissions and other events on behalf of the department manager as required
Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely fashion.
Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication.
Set up and oversee administrative policies and procedures for offices and/or organizations.
Extended overall supports and secretarial assistance to the Chairman.
EARLIER ASSIGNMENTS
Senior PA ,PHD Chamber of Commerce & Industry, New Delhi from Oct 1974 to May 1982
B.A. -1982 kerala University,
Diploma in commercial Education with proficiency in Shorthand from Indian Merchants Chamber, 1969 Mumbai
Diploma in Commercial Education with the proficiency in Typewriting from Indian Merchants Chamber, 1969, Mumbai
IRDA qualified finance and Insurance Adviser
COMPUTER SKILLS
Proficient in operation of Windows, Word, Excel, PowerPoint, Internet browsing, e-mail, etc.
Personnel Details
Date of Birth: 13.10.1949
Nationality: Indian
Languages known: English, Hindi, Malayalam, Tamil and Arab
References:
Shri. K.P.Mohandas, (Ex.Dy.Secretary, PHDCCI, New Delhi) and now Secretary General, All India Biscuits Mfrs. Association, New Delhi. Mob - 9873630124
Dr. M.M.Kunju, SIS, JNU. Mob. 9990111829
Place :-
Dated : G. Sasidharan Pillai
Ad details
- Type:
- Clerical Jobs - Administrative Jobs
India > Kerala > Kollam
Free classifieds in India > Jobs & Services in India > Jobs & Services in Kerala > Jobs & Services in Kollam > store management in production management
Job Offers in India > Job Offers in Kerala > Job Offers in Kollam > PROFESSIONALLY MATURED ADMIN MANAGER IS LOOOKING FOR A SUITABLE ASSIGNMEBNT